Top 19 Email Outreach Tools to Close More Deals in 2025

A good email outreach tool increases response rates by 2-3 times. On the other hand, a bad one wastes your time and money.

So, your choice of email outreach software will make or break your entire campaign.

How?

The right platform automates all the repetitive work. Out-of-the-box automation handles the follow-ups and the tracking for you. Taking care of these tasks frees you up to focus on building relationships. Finally, you can close more deals.

But the market is crowded with dozens of options. And frankly, most of them overpromise and under-deliver.

We analyzed and focused on tools that master email personalization follow-ups and deliverability. Our curated list includes tools with databases, analytics, and key integrations.

Here’s what we learned.

19 Email Outreach Tools Compared

Email Outreach Tool Name	Main Features	Best for
Hunter.io	Domain search, email finder, verifier	Finding professional emails fast
Lemlist	Image personalization, AI builder, multichannel	Personalized email + video outreach
Reply.io	B2B database, AI assistant, multichannel	Multi-channel AI-driven outreach
Snov.io	Email finder, verifier, CRM	All-in-one outreach platform
Klenty	Multichannel outreach, dialer, personalization	Sales teams scaling outreach
Instantly	Multi-account, warm-up, analytics	High-volume cold email campaigns
Saleshandy	AI sequences, warm-up, lead finder	Agencies and B2B lead gen
Woodpecker.ai	Email automation, personalization, analytics	SMBs sending personalized emails
Apollo.io	Contact database, search filters, automation	B2B sales prospecting + outreach
GMass	Mail merge, inbox delivery, reports	Gmail users bulk outreach
Mailshake	Sequence builder, LinkedIn automation, dialer	Cold email + phone outreach
Smartlead.ai	Unlimited accounts, warm-up, AI	Scaling cold email safely
Close	CRM, automation, AI tools	Sales teams needing CRM + outreach
Outreach	AI workflows, conversation intelligence, forecasting	Enterprise-level sales engagement
Mixmax	Email tracking, scheduling, automation	Gmail-focused sales outreach
HubSpot	Sequences, CRM, scheduler	CRM + outreach for SMBs
Overloop	Multichannel, lead finder, pipeline	End-to-end sales outreach
QuickMail	Auto-warmer, inbox rotation, audits	Agencies running high-volume outreach
Yesware	Tracking, campaigns, scheduler	Sales reps inside Gmail/Outlook

Top 19 Lead Generation and Email Outreach Tools – What are the Key Features?

All email outreach tools seem the same, but they are not. 

Let’s learn their features, pros, cons, and prices to understand how they differ.

Tool #01: Hunter.io

The fastest way to find anyone’s professional email address.

Hunter.io helps you find and contact professionals. Use a company’s website to get a list of all its employees’ emails. 

You can also see and check specific email addresses to ensure they are real. It even lets you send simple email campaigns to the contacts you discover.

Key Features:

• Domain Search → Finds every email address connected to a company’s website.
• Email Finder → Locates one person’s email with their name and company.
• Email Verifier → Gives you a confidence score to show if an email is safe to send to.
• Campaigns → Let you send cold emails and automated follow-ups.
• Integrations → Connects to your CRM like Salesforce, HubSpot, and Zoho.

Hunter Pros

• Quickly finds contact information
• Checks emails to protect your sender score
• Includes a simple, built-in outreach tool

Hunter Cons

• Campaign tools are not as advanced as other platforms
• Only finds information that is already public on the web
• Lacks AI features for helping you write emails

Pricing

• Free: $0 /mo
• Starter: $34 /mo ($408 billed yearly)
• Growth: $104 /mo ($1248 billed yearly)
• Scale: $129 /mo ($2508 billed yearly)
• Enterprise: Custom Price ($408 billed yearly)

Tool #02: Lemlist

The outreach platform for sending emails with custom images and videos.

Lemlist is a tool for cold outreach and LEAD GENERATION. Its powerful personalization features let you add custom images and videos to emails. 

It helps you with lead prospecting, warms up your email account, and automates follow-ups to turn prospects into leads.

Key Features:

• Image & Video Personalization → Adds unique prospect details like names and logos to images in your emails.
• AI Campaign Builder → Uses AI to help write your outreach emails and sequences.
• Multichannel Outreach → Lets you contact people through email, LinkedIn, and calls in one sequence.
• Lemwarm Deliverability Tool → Warms up your email account to help you avoid the spam folder.
• Built-in Prospecting → Helps with lead enrichment by finding and checking email addresses.

Lemlist Pros

• Deep personalization features make your emails stand out
• Lemwarm tool helps your emails reach the primary inbox
• Includes tools to find contacts and verify their information

Lemlist Cons

• You cannot send emails with file attachments
• There is a limit on how many email accounts you can connect
• The advanced analytics are only available on higher-priced plans

Pricing

• Email PRO: $69 /mo user (Billed Monthly); $62 /mo user (Billed Quarterly); $55 /mo user (Billed Yearly) 
• Multichannel Expert: $99 /mo user (Billed Monthly); $89 /mo user (Billed Quarterly); $79 /mo user (Billed Yearly)
• Enterprise: Custom Price (Contact Support)

Tool #03: Reply.io

The AI-powered sales platform for finding and contacting new customers.

Reply.io is an email outreach tool that helps you find new contacts and engage them across multiple channels. 

It uses AI to help you write emails and automate your outreach. The platform includes a database of B2B contacts to help you build your lists.

Key Features:

• B2B Contact Database → Access a free database of over 140 million contacts to find new leads.
• AI Sequence & Meeting Assistant → Uses AI to create multi-step outreach sequences and book meetings for you.
• Multichannel Outreach → Connect with prospects through email, LinkedIn, calls, SMS, and WhatsApp in one sequence.
• Email Warm-Up & Deliverability → Includes tools to warm up your email account and improve inbox placement.
• Chrome Extension → Find and save contacts from LinkedIn and sync them directly into your outreach campaigns.

Reply.io Pros

• Includes a large, free B2B contact database to find leads
• An AI assistant can book meetings on your behalf
• Offers a free email warm-up tool to protect your sender reputation

Reply.io Cons

• The free contact database has limits on monthly credits
• Lacks advanced reporting features found in other platforms
• AI features are only available on the higher-priced plans

Pricing

Option #01: Sales Outreach

• Email Volume: $179 per user /mo (Billed Monthly); $159 per user /mo (Billed Annually)
• Multichannel: $99 per user /mo (Billed Monthly); $89 per user /mo (Billed Annually)
• Hire Jason AI SDR: $500 /mo (Billed Monthly)

Option #02: AI SDR

• Email Volume: $800 /mo (Billed Monthly); $500 /mo (Billed Annually)
• Multichannel: $2500 /mo (Billed Monthly) ; $1500 /mo (Billed Annually)
• Hire Jason AI SDR: Contact for Price

Option #03: Agencies

• Agency Starter: $166 /mo (Billed Monthly)
• Agency Advanced: Tailored Price

Tool #04: Snov.io

The all-in-one platform for finding leads and sending cold outreach.

Snov.io is an email outreach tool that combines lead generation with automation. 

You can find people’s email addresses, check their validity, and then add them to automated email drip campaigns. It also includes a free CRM to manage your sales pipeline.

Key Features:

• Email Finder → Find email addresses by company, name, or from websites like LinkedIn.
• Email Verifier → Check your email lists to remove addresses that are not valid.
• Email Drip Campaigns → Create and send automated email sequences with personalized follow-ups.
• Free Sales CRM → Manage your leads and deals in a simple, built-in pipeline.
• Email Warm-up → Automatically warms up your email account to improve deliverability.

Snov.io Pros

• Combines an email finder and outreach tool in one platform
• Includes a built-in email verifier to clean your lists
• Offers a free sales CRM to manage your pipeline

Snov.io Cons

• The number of email finder credits is limited on each plan
• Lacks advanced AI features for writing email copy
• The CRM is less powerful than dedicated CRM platforms

Pricing

• Starter: $39 /mo (Billed Monthly); $29.25 /mo (Billed Annually); 
• PRO: Small > $99 /mo; Medium > $189 /mo ; Large > $369 /mo ; Ultra > $738 /mo (Billed Monthly); Small > $74.25 /mo; Medium > $141.75 /mo ; Large > $276.25 /mo ; Ultra > $553.50 /mo (Billed Annually)
• Custom Ultra: Contact Sales

Tool #05: Klenty

The sales engagement platform is built to help teams hit their targets.

Klenty helps sales teams contact more people in less time. It automates sending emails, making calls, and using LinkedIn. 

The tool lets you follow up automatically and focus on your most interested prospects, making booking meetings and reaching your sales goals easier.

Key Features:

• Multichannel Outreach → Lets you reach prospects on email, phone, LinkedIn, and SMS from one spot.
• Multi-mode Dialer → Automatically calls up to five prospects at once to help you make more calls, faster.
• AI Personalization → Writes parts of your emails for you to make them unique for each person.
• Cadence Playbooks → Automatically changes focus to your hottest leads based on their actions.
• Deep CRM Sync → Keeps your CRM, like Salesforce or HubSpot, constantly updated.

Klenty Pros

• Offers A/B testing to find your best message
• Sends emails at random times to look more human
• Free and fast customer support (24 hours, 5 days a week)

Klenty Cons

• The user interface can be tricky to learn
• Pricing might be too high for small businesses
• Not built for a “spray-and-pray” email approach

Pricing

• Starter: $50 /mo
• Growth: $70 /mo
• Plus: $99 /mo

Tool #06: Instantly

The cold email platform for sending high-volume outreach campaigns.

Instantly helps you send many cold emails at once without going to spam. It warms up your email accounts and sends messages from multiple inboxes. 

You can build automatic follow-up sequences and track how many people open, click, and reply to your emails.

Key Features:

• Multi-Account Management → Lets you connect and send emails from many accounts simultaneously.
• Email Warm-up → Automatically warms up new email addresses to keep them out of the spam folder.
• Campaign Automation → Creates email sequences with follow-ups that send based on a schedule.
• Real-Time Analytics → Gives you a dashboard to track opens, clicks, and replies as they happen.
• AI Personalization → Uses AI to help change your email text to fit each person you contact.

Instantly Pros

• Has strong tools to help your emails land in the inbox
• Let’s you manage many email accounts from one place
• Offers automatic follow-ups to save you time

Instantly Cons

• Fewer options to customize your email templates
• Does not connect with as many CRM tools as competitors
• Reporting tools are basic and don’t offer deep details

Pricing

Option #01

Outreach (Monthly)

• Growth: $37 /mo
• Hypergrowth: $97 /mo
• Light Speed: $358 /mo

Outreach (Monthly)

• Growth: $30 /mo
• Hypergrowth: $77.6 /mo
• Light Speed: $286.3 /mo
• Enterprise: Custom Price (Contact Support)

Option #02

SuperSearch (Monthly)

• Growth: $47 /mo
• Supersonic: $97 /mo
• Hyper Credits: $197 /mo

SuperSearch (Yearly)

• Growth: $42.3 /mo
• Supersonic: $87.3 /mo
• Hyper Credits: $177.3 /mo
• Enterprise: Custom  Price

Option #03

CRM (Monthly)

• Growth CRM: $47 /mo
• Hyper CRM: $97 /mo

CRM (Yearly)

• Growth CRM: $37.9 /mo
• Hyper CRM: $77.6 /mo

Tool #07: Saleshandy

The AI-powered platform for smarter email outreach.

Saleshandy is an automation tool for your email campaigns. It uses AI to build personalized email sequences and helps your messages avoid spam filters. 

It includes a built-in contact database and a unified inbox to manage replies, helping you improve your open rate.

Key Features:

• AI Sequence Builder → Automatically creates multi-step email outreach sequences for you.
• Email Warmup & Deliverability → Warms up unlimited email accounts to improve your sender reputation.
• Unified Inbox → Gathers all replies into one inbox and uses AI to categorize them.
• B2B Lead Finder → Provides a searchable database of over 700 million business contacts.
• Agency Management → Offers a dashboard to manage multiple client accounts and campaigns.

Saleshandy Pros

• Connect and warm up unlimited email accounts for free
• Includes an extensive, built-in database to find new leads
• Uses AI to build your email sequences automatically

Saleshandy Cons

• Outreach is limited to email only, with no native call or LinkedIn features
• Reporting is focused on email metrics, lacking multi-channel insights
• Does not offer a free plan, only a 7-day free trial

Pricing

• Outreach Starter: $36 /mo (Billed Monthly); $25 /mo (Billed Annually)
• Outreach PRO: $99 /mo (Billed Monthly); $69 /mo (Billed Annually)
• Outreach Scale: $199 /mo (Billed Monthly); $139 /mo (Billed Annually)
• Outreach Scale Plus 100K: $299 /mo (Billed Monthly); $209 /mo (Billed Annually)

Tool #08: Woodpecker

The innovative automation tool for sending personalized cold emails.

Woodpecker helps you send personalized emails and automatic follow-ups. It is made for sales and business teams who use cold email to find new customers. 

The tool tracks your results and connects with other software like Gmail and HubSpot to make your work easier.

Key Features:

• Email Automation → Schedules your emails and sends follow-ups so you don’t have to.
• Personalization Tools → Uses custom fields to add names or company details to each email.
• Campaign Analytics → Gives you a simple dashboard to track opens, clicks, and replies.
• Integrations → Connects easily with tools you already use, like Gmail, Outlook, and HubSpot.
• Deliverability Checks → Helps ensure your emails land in the inbox, not the spam folder.

Woodpecker.ai Pros

• Saves you time by automating your email campaigns
• Sends smart follow-ups to help you get more replies
• Checks your emails to help protect your sender reputation

Woodpecker.ai Cons

• It can be difficult for complete beginners to learn
• Does not have a built-in tool to warm up your email account
• Switching between multiple email accounts is not smooth

Pricing

• 7-day Trial: $0 /mo; $0 annually
• Starter: $29 /mo; $20 annually
• Growth: $188 /mo; $126 annually
• Scale: $1354 /mo; $903 annually
• Max: $9,999 /mo; $6,666 annually

Tool #09: Apollo.io

The all-in-one platform for finding contacts and reaching out to them.

Apollo.io gives you a massive list of business contacts and companies. You can search for the right people, then use the platform to email or call them automatically. 

It helps sales teams find new leads and track their outreach all in one place.

Key Features:

• Contact Database → Gives you a giant list of B2B contacts and companies to search.
• Advanced Search → Lets you filter the list by job title, industry, location, and more.
• Automated Outreach → Helps you create and send automatic email and call sequences.
• CRM Integration → Connects with your CRM to keep your contact information in sync.
• Analytics and Reporting → Shows you a dashboard to track your campaigns’ performance.

Apollo.io Pros

• Has an extensive database of contacts
• Easy to use and get started with
• Offers a good free plan to try it out

Apollo.io Cons

• The contact information is not always correct
• Some users have issues with their emails going to spam
• Does not connect well with all third-party tools

Pricing

• Free: $0 /mo, $0 annually
• Basic: $59/mo; $49 annually
• Professional: $99/mo; $79 annually
• Organization: $149 /mo; $119 annually

Tool #10: GMass

The simple mail merge tool that works inside your Gmail.

GMass is an add-on for your Gmail account. It lets you send mass emails that are personalized for each person.

It connects to Google Sheets to get your contact lists and helps you track who opens and clicks your emails without leaving your inbox.

Key Features:

• Mail Merge → Connects to Google Sheets to easily import your email lists.
• Inbox Delivery → Has tools to help your emails avoid the spam folder.
• Campaign Reports → Tracks each email campaign’s opens, clicks, and replies.
• Send as Reply → Puts your follow-up emails in the same thread as the first one.
• A/B Testing → Let you test different emails to see which works best.

GMass Pros

• Works right inside your Gmail account
• Helps you send more emails than Gmail’s normal limit
• Let’s you do A/B testing to make your emails better

GMass Cons

• It can be hard for new users to learn
• It isn’t easy to share or export your campaign reports
• Does not have an AI tool to help you write emails

Pricing

GMass offers unlimited emails in all plans, with special pricing adjusted for country-wise. Users can choose between Individual or Team plans, billed monthly or annually, supporting 5 to 100 users for flexible outreach needs. Visit Gmass website to learn more details.

Tool #11: Mailshake

The sales engagement platform for cold outreach and calls.

Mailshake helps sales teams with cold outreach. You can send personalized emails in bulk and set up automatic follow-ups. 

It also has a built-in phone dialer for making calls and can automate simple tasks on LinkedIn, helping you connect with more leads from one place.

Key Features:

• Sequence Builder → Creates automatic email follow-ups and drip campaigns.
• LinkedIn Automation → Uses a Chrome extension to view profiles and send connection requests.
• Cold Call Dialer → Lets you make unlimited VOIP calls to the US and Canada.
• Analytics and Metrics → Tracks your opens, clicks, and replies for your campaigns.
• Lead Catcher → Helps you qualify leads as hot, warm, or cold based on their engagement.

Mailshake Pros

• Offers unlimited cold calls and call recording
• Let’s you A/B test your email messages
• Has automation for simple LinkedIn tasks

Mailshake Cons

• There is no free plan or free Trial available
• It can be too complex for beginners to use
• Does not have a feature to clean up or bulk delete contacts

Pricing

• Starter: $29 /mo (Billed Monthly); $25 /mo (Billed Yearly)
• Email Outreach: $49 /mo (Billed Monthly); $45 /mo (Billed Yearly)
• Sales Engagement: $99 /mo (Billed Monthly); $85/mo (Billed Yearly)

Tool #12: SmartLead

The AI-powered tool for scaling your cold email outreach.

Smartlead.ai is an email automation tool for sending high-volume cold email campaigns. It focuses on keeping your emails out of the spam folder with features like unlimited account warm-ups. 

This platform is designed for LEAD GENERATION by managing all your email outreach in one place.

Key Features:

• Unlimited Email Accounts → Connect and send from as many email inboxes as you need.
• Email Warm-Up → Automatically builds your sender reputation to improve email deliverability.
• Centralized Inbox → Manages all replies from your email campaigns in a single inbox.
• Multi-Channel Outreach → Automates your email outreach and connects with LinkedIn and SMS.
• AI-Powered Features → Uses AI to help you personalize your cold email content.

Smartlead.ai Pros

• Allows you to connect and warm up unlimited email accounts
• Offers a centralized inbox to manage all your replies
• Let’s you add unlimited team members at no extra cost

Smartlead.ai Cons

• Does not include a built-in database to find new leads
• Has limited built-in email verification capabilities
• Does not have a native meeting scheduler tool

Pricing

• Basic Plan: $39 /mo (Billed Monthly); $32.5 /mo (Billed Yearly)
• PRO Plan: $94 /mo (Billed Monthly); $78.3 /mo (Billed Yearly)
• Custom Plan: $174 /mo (Billed Monthly)

Tool #13: Close

The CRM is built for fast-moving sales teams.

Close is a CRM designed to speed up sales. It puts your calls, emails, and texts all in one place. 

This tool is built for better email outreach and helps teams manage their deals, automate follow-ups, and get insights to find and fix pipeline gaps.

Key Features:

• All-in-One Communication → Call, email, and text prospects directly from the CRM, with all activity logged automatically.
• Sales Automation → Automates follow-ups, meeting notes, and tasks to keep sales reps focused on selling.
• AI-Powered Tools → Uses AI to summarize calls and emails, enrich lead data, and assist with writing.
• Pipeline Management → Offers a clear view of your sales funnel to help you stay on top of every deal.
• Actionable Reporting → Provides insights into sales performance to improve your prospecting efforts.

Close Pros

• Built-in calling, SMS, and email remove the need to switch tools
• Strong CRM integration keeps all communication in one contact timeline
• AI features automatically summarize calls and enrich lead data

Close Cons

• Lacks advanced deliverability optimization tools for email
• Fewer native integrations than some larger CRM platforms
• Reporting is less customizable than other Email Outreach Tools

Pricing

• Essentials: $49 per seat /mo (Billed Monthly); $35 per seat /mo (Billed Annually)
• Growth: $109 per seat /mo (Billed Monthly); $99 per seat /mo (Billed Annually)
• Scale: $149 per seat /mo (Billed Monthly); $139 per seat /mo (Billed Annually)

Tool #14: Outreach

The AI-powered platform will help you build your sales pipeline.

Outreach is a sales platform that helps teams manage their deals and find new ones. It uses an AI assistant to guide sales reps on what to do next. 

The platform helps with everything from prospecting and coaching to forecasting and renewing customer accounts.

Key Features:

• AI-Powered Workflows → Uses AI to guide reps, find risks in deals, and automate tasks.
• Conversation Intelligence → Records and analyzes calls to help with coaching and find best practices.
• Pipeline Management → Helps you see the health of your sales pipeline to find opportunities and risks.
• Deal Management → Gives insights and next steps to keep deals moving forward and improve your close rate.
• Sales Forecasting → Uses AI and your data to predict revenue and help with future planning.

Outreach Pros

• AI assistant gives real-time help to reps during live calls
• Provides deep email analytics to track email engagement
• Offers AI-powered workflows to manage the full sales cycle

Outreach Cons

• Lacks specific tools for email authentication and deliverability
• The number of features can be a lot for a small team
• Less focused on the single task of cold

Pricing: Outreach offers flexible pricing plans customized to sales teams, including Engage, Call, Meet, Deal, Forecast, and Amplify. Each plan includes advanced features like automation, CRM sync, AI insights, and voice packages.

Tool #15: Mixmax

The sales engagement platform that lives in your Gmail.

Mixmax adds sales superpowers right inside your Gmail inbox. It helps you track emails, schedule a sales meeting with one click, and automate your follow-ups. 

It is designed for sales teams who want to manage their outreach without leaving their email.

Key Features:

• Email Tracking & Signals → Get real-time alerts when someone opens, clicks, or downloads your emails.
• One-Click Scheduling → Email your availability so people can instantly book a time on your calendar.
• Automated Sequences → Create multi-step outreach campaigns that include emails, calls, and LinkedIn tasks.
• CRM Integration → Sync all your emails and activities automatically to CRMs like Salesforce and HubSpot.
• Rules and Automation → Set up rules to automate repetitive tasks based on how people engage with your emails.

Mixmax Pros

• Works directly inside your Gmail, so you don’t need to switch tools
• One-click scheduling makes it very easy to book a sales meeting
• Automatically syncs all your sales activities to your CRM

Mixmax Cons

• It is not a good fit for teams that use Outlook
• Does not have built-in tools for lead discovery or lead enrichment
• Lacks advanced reputation protection tools and does not let you use your own SMTP server

Pricing

• Free Plan: $0 /user mo (Billed Monthly); $0 /user mo (Billed Annually)
• SMB: $34 /user mo (Billed Monthly); $29 /user mo (Billed Annually)
• Growth: $65 /user mo (Billed Monthly); $49 /user mo (Billed Annually)
• Growth + CRM: $89 /user mo (Billed Monthly); $69 /user mo (Billed Annually)
• Custom Plans for Teams: Custom Price (Contact Support)

Tool #16: Hubspot

The CRM platform has built-in sales outreach and automation.

HubSpot is a CRM that includes tools for email outreach. It lets you manage all your contacts and deals in one place. 

You can use it to send automated email sequences, track opens and clicks, and schedule meetings without leaving your inbox.

Key Features:

• Sales Sequences → Automate personalized email follow-ups to your contacts.
• Email Tracking & Templates → Get real-time alerts for opens and clicks, and save your best emails as templates.
• Meeting Scheduler → Share a link that lets prospects book meetings directly on your calendar.
• Free CRM Database → Manages all your contacts, companies, and deals in one central system.
• Task & Activity Logging → Automatically logs your emails, calls, and meetings to a contact’s timeline.

HubSpot Pros

• Combines outreach tools with a powerful, free CRM
• All sales, marketing, and service history is in one contact record
• The meeting scheduler is deeply integrated with the email and CRM

HubSpot Cons

• Email sequence features are less advanced than specialized outreach tools
• Lacks built-in email warm-up or advanced deliverability tools
• Many key automation features require upgrading to more expensive plans

Pricing

For businesses and Enterprises

• Marketing Hub Professional: $890 /mo (includes 3 core seats, Billed Monthly), $800 /mo (includes 3 core seats, Billed Annually)
• Marketing Hub Enterprise: $3600 / mo (includes 5 core seats, billed annually)

For individuals and small teams

• Free Tools: $0 /mo (Up to 2 users)
• Marketing Hub Starter: $15 / mo/ seat (Billed Monthly); $9 / mo/ seat (Billed Annually)
• Starter Customer Platform: $15 / mo/ seat (Billed Monthly); $9 /mo (includes 3 core seats, Billed Annually)
• Marketing Hub Professional: $890 / mo/ seat (Billed Monthly); $800 /mo (includes 3 core seats, Billed Annually)

Tool #17: Overloop

The all-in-one platform for multichannel sales outreach.

Overloop is an email outreach tool that combines a contact database with multichannel campaigns. 

It lets you find leads, add them to automated email and LinkedIn sequences, and track your deals in a built-in sales pipeline, helping you manage outreach from start to finish.

Key Features:

• Multichannel Campaigns → Create automated sequences with email, LinkedIn tasks, and calls.
• Lead Finder → Search a contacts database to find new campaign prospects.
• Website Visitor Tracking → See which companies visit your site and find contacts there.
• Deal Pipeline → Manage your sales deals in a visual pipeline inside the same tool.
• Live Chat & Meetings → Engage with website visitors in real-time and schedule meetings easily.

Overloop Pros

• Combines lead finding and outreach in one platform
• Includes a built-in visual sales pipeline to manage deals
• Identifies anonymous website visitors to find new leads

Overloop Cons

• Does not have a built-in email warm-up tool
• The lead finder database is a paid add-on
• Fewer advanced AI features compared to other outreach tools

Pricing

• Starter: $69 per user /mo
• Growth: $99 per user /mo
• Enterprise: Custom Price (Contact Support)

Tool #18: QuickMail

The cold email tool for improving your email deliverability.

QuickMail is an email outreach tool built for sending high-volume campaigns. It focuses on keeping your emails out of spam with a free auto-warmer and inbox rotation. 

You can add unlimited team members, making it great for agencies and sales teams.

Key Features:

• Auto-Warmer Tool → A free tool that warms up your inbox to improve sender reputation.
• Inbox Rotation → Automatically sends emails from multiple inboxes to scale your campaigns safely.
• Campaign Management → Create multi-step email sequences with automated follow-ups.
• Deliverability Audits → Check your sending setup to ensure it is configured correctly.
• Unlimited Team Members → Add your whole team to the platform without paying for extra seats.

QuickMail Pros

• Includes a completely free email warm-up tool
• Allows you to add unlimited team members at no extra cost
• Automatically rotates sending inboxes to protect your domain

QuickMail Cons

• Does not have a built-in contact database to find leads
• Lacks native multichannel outreach for LinkedIn or calls
• The user interface is less modern than some other tools

Pricing

• Starter Plan: $9 /mo
• Growth Plan: $99 /mo
• Agency Plan: $299 /mo

Tool #19: Yesware

The all-in-one sales toolkit for your email inbox.

Yesware is a tool that adds sales features directly to your Gmail or Outlook inbox. It lets you track your emails, schedule meetings, and send automated follow-up campaigns without ever leaving your email. It’s made for sales reps who want to be more productive.

Key Features:

• Email Tracking → See who opens emails, clicks links, and views attachments.
• Automated Campaigns → Create multi-touch email sequences that send automatically.
• Meeting Scheduler → Share your calendar availability so prospects can book meetings with one click.
• Email Templates → Save your most effective emails as templates to reuse them quickly.
• Reporting & Analytics → Track the performance of your emails and templates to see what works.

Yesware Pros

• Works directly inside of Gmail and Outlook inboxes
• Provides detailed tracking for email attachments
• Gives you performance analytics for your email templates

Yesware Cons

• Does not have a built-in email warm-up feature
• Lacks a contact database for finding new leads
• Multichannel features for calls or LinkedIn are not included

Pricing

• Free Forever: $0 seat /mo (Billed Monthly); $0 seat /mo (Billed Annually)
• PRO: $19 seat /mo (Billed Monthly); $15 seat /mo (Billed Annually)
• Premium: $45 seat /mo (Billed Monthly); $35 seat /mo (Billed Annually)
• Enterprise: $85 seat /mo (Billed Monthly); $65 seat /mo (Billed Annually)
• Custom Plan: Contact Support for Price

How We Created the Definitive List of the Email Outreach Tools

Here is how we chose the best email outreach tools for our definitive list.

Effortless Automation: The best tools have simple automation. They help you send emails and follow-ups without extra work.

Easy Integration: A great tool must connect easily with other software you use, like your CRM or calendar.

Personalization: Good tools let you add a person’s name or company to make each email feel special.

Follow-up Email: The tool should automatically send a follow-up email if someone does not reply to your first one.

Email Deliverability: We chose tools that help your emails get to the inbox without getting stuck in the spam folder.

Reporting: Good reporting shows how many people opened your emails, so you know what works.

Multichannel Outreach: Top tools let you reach people with more than email, like via calls or LinkedIn.

Analytics: Analytics help you understand the numbers to make your next email campaign even better than the last.

Choose the Right Tool to Boost Email Outreach Campaign Results

By now you understood that choosing the right tool is the most important step for your email campaigns success. Think about what your team needs. Do you need help with follow-ups or ensuring your emails get to the inbox?

The top email outreach tools will help you meet your outreach campaign goals. You will get better results when you pick the one that fits your needs. This will help you connect with more people and get the most out of your hard work.